Transcript image.jpg

Microsoft Team has a transcription feature that gives a written record of spoken text and identifies each speaker in the meeting.

The transcript is shown during the meeting which can be hidden and available to download after the meeting has ended.

Note:

Transcription is only available in scheduled meetings. It will not work in Channel or Meet now.
Teams transcription files are stored in the person who scheduled the meeting Exchange Online account and only they can delete it.
The person who starts the recording can download a copy of the transcript from the meeting.

To Turn on Transcription

When the meeting has started. Click More Actions (…) on the Meeting controls.
Select Start transcriptions from the menu.

This will let you know and the participant that transcription has started. You can stop and start the transcription recording during the meeting.

More Action Menu Options

Hide Your Identity in Meeting Transcripts

Teams automatically identify the person speaking with what they say. You can hide your identity on transcripts. Set this before the meeting.

Select the dots, your picture or initials at the top right of the Teams screen. Select Settings.
Select Captions and transcripts on the left from the list.
Turn off the option Automatically identify me in meeting captions and transcripts.

Remember symbol Remember if you want to be identified in other meetings you will have to turn meeting transcripts back on.

To Stop Transcription recording

Click on More Actions (…) on the Meeting control. Select Stop transcriptions from the menu. You and the participant will be notified that transcription has stopped.

Access and Download Transcript

The saved transcript is available to download in Teams desktop and web apps. It can be accessed via the meeting Chat area or the scheduled meeting on your calendar.

From Chat

Click Chat on the Navigation bar.
In the chat list, you will see the title of the meeting and the words Transcript is available underneath.

Click on the meeting title.

Chat pane

4. The meeting will appear in the pane showing the Attendance report and/or Meeting Transcript.

Transcript and Attendance list in Chat area.

5. Click on the Meeting transcript. You will be taken to another screen. Go to Download Transcript below.

From Calendar

Open the meeting on your calendar.
Select Edit. The scheduled meeting will open displaying the Attendance report and/or Meeting Transcript.

3. Click on the Meeting transcript. You will be taken to another screen. Go to Download Transcript below.

Download Transcript

1. Click Download. Then select the format you want to download your transcription in.