The guidance below is aimed at guest/external lecturers or speakers who are being asked to pre-record their lecture/talk/presentation. It is not suitable for members of staff at the University (including honorary staff with a University login - for internal staff, Pre-Recorded Lectures within the University should be done via your Panopto account. You should not use this process if your lecture contains patient or sensitive information and should liaise with your correspondence within the University.

PRL Guidance for Guests and Externals (if this doesn't open, use the below)

Pre-recording a lecture or presentation as an external/guest

The guidance below is aimed at guest/external lecturers or speakers who are being asked to pre-record their lecture/talk/presentation.

It is not suitable for members of staff at SGUL (including honorary staff with an SGUL login-for internal staff, Pre-Recorded Lectures within the University should be done via your Panopto account.

You should not use this process if your lecture contains patient or sensitive information and should liaise with your correspondence within the University.

Technology hardware and software requirements:

High-speed internet connection (a wired connection is highly recommended)
Desktop PC or laptop
Webcam and headphones with microphone -Newer laptops have audio playback, microphone and webcams built-in
Google Chrome or Mozilla Firefox Web Browser installed on your computer
Microsoft PowerPoint (if you intend to use this for your recording). If you do not have a Microsoft PowerPoint license, there are free alternatives such as Apache OpenOffice.

Our recommended solution for pre-recording lectures is to use Panopto Express. You can use other methods, including the built-in tools in PowerPoint, to capture your lecture providing that you can export these as a video file. However, we cannot offer support for these alternative methods.

Recording your lecture/talk/presentation using

Panopto Express:

Step 1:

Open everything you need for your recording. This can be your PowerPoint file, other document types, videos, or a specific website/platform/app

Step 2:

Open Chrome or Firefox and go to https://www.panopto.com/record/
Panopto express will allow you to record aspecific presentation window and/or entire screen, including your webcam video as picture-in-picture (should you want to)

Step 3:

Record your presentation/talk/lecture
Step-by-step guidance on how to use Panopto Express is available here
Do your recordings in bite-size (10-15 minutes max) and plan this when designing the content of your presentation/talk/lecture. This reduces the risks associated with carrying out this type of recording over the internet. Should you record for longer, you may lose the entire recording and have to start again –avoid this by keeping your recordings short.

Step 4:

Once you complete your recording, press the stop symbol on Panopto Expressscreen, name your file appropriately (do not use symbols in the naming convention.g. -. ;) and click on the download symbol.
If you have multiple recordings to do, you can repeat the process and download your files as many times as possible.
Your downloaded file(s) will be in your PC/Laptops “Downloads” folder, move this into your cloud storage such as Dropbox, GoogleDrive, OneDrive, Box, etc. If you do not have suitable cloud storage, you can drop off the file for your contact at SGUL using the iDrop tool at https://idrop.sgul.ac.uk.

Once the video file(s)in your cloud storage has finished the sync process (this may take some time depending on your internet speed), get the link to the file(or each file)and ensure that those with access to the link have sufficient permissions to edit and download the file.
Email your contact at SGUL (usually, the academic/administrator that asked you to do the recording) and provide the link to the video recording which you copied.

Following this, the corresponding SGUL staff will download the video file based on the link(s)you emailed through, and then upload this onto our internal Panopto system from which the video(s) can be embedded onto our virtual learning environment (Canvas) and shared with students.