Updating files in your Box account

When you upload either a Powerpoint, Word or Excel document in Box, you have the option to edit this file online or via your Desktop. This tool allows you to make changes to your file which are then automatically saved in your Box account, meaning you do not need to re-upload the new version of the file.

Editing via the browser

Editing a file via your browser in Box is a function used when collaborating with other members of staff. If you are working on any document that multiple people access and edit, it is reccommended you edit in the browser. You and your colleagues can edit similtaenously, with all your updates automatically syncing in Box.

To edit in browser click the name of the file you wish to edit and click "open." Here you will see the open to open online.

NOTE: You do not need to save your file when you edit online as this syncs automatically when you make changes. This is an instant process.

Editing via Desktop

Edting via your desktop allows you to download the file and edit using your desktop Microsoft Office programmes. This is reccommended when only you are editing the document or when you need to view all editing functions (this is particularly significant for formatting in Excel). Your file will automatically sync with Box, saving the newest version in your online account.

To edit in browser click the name of the file you wish to edit and click "open." Here you will see the option to open in the program your file is created with (MS word, Excel etc). If this is the first time you have used this function, you will be asked to install Box Tools. This is the system that links your file with your Box account. Once installed, you can begin editing your documents via this method.

NOTE: Unlike editing online, you must click the "save" icon at the top of the page. This will automatically update your file in Box.